Structure of a Board Meeting

Everyone thinks a board meeting is a time when the CEO of a company gets together with his / her people sit around a table and have a good time talking about whatever.  they make all the decisions and have all the fun. 

This is not realistic in many ways. It is more complicated than that and it has a structure all of its own.  Most companies have a procedure for handling problems and issues within the company.  I highly  recommend that CEO of a company take their board members to another location at least twice a year if not quarterly to a different location other than their offices.

Why? 

1. ProvIde Matters should be discussed privately.

2. When making decision that can affect many it is better to be away from the many.

3. Sometimes visiting another location allows for clear thinking. Creative solutions come up that might have otherwise not been created.

4. Addressing issues will make for interesting conversation.

5. The more relaxed the board feels the better they feel about what they have to do. It is about what is right for the company.

Planning for a board meeting takes months. 

    . Have the location, time and title for your board meeting . Listed on all messages sent.

    . Ask others what you think should be discussed. Add what you think should be discussed.

    . Ask how long. How much time time they think  the meeting should last.

    

This is what I have experience in.  Whenever, I have done this, passed around an agenda for the board to add, it is never added on until it gets close to the meeting. What I enjoyed doing was asking the employees what they thought should be discussed. They come up with all types of problems for the board to solve. When the employees are happy and experiencing a good work life then the corporation is experiencing a good production of products.  Usually board members are removed from their employees and don't see what they are experiencing on a day to day bases. It is not always the boards decision, it is a division of responsibilities. 

The agenda is important along with this a timeline that will help you have an accountability to your board members.  Most of these meetings last a half day to a full day.  Some corporations plan events for a weekend or more depending on what they want to discuss.

Look up agendas if you want to see how they a structure. 

Make sure you set a beautiful table and provide plenty of food. 

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